Roles that mean something
Owner, director, coach, secretary, treasurer, welfare: each sees only what their job needs.
Roles & access
Welfare officer
Safeguarding, medical
Full
Coach
Squad, availability
Limited
Treasurer
Payments
Finance
Sign documents in the app
Registrations, consent forms and contracts. Parents sign for under-18s, with a full record of who and when.
Player registration
Signed by A. Mensah (parent)
Signed12 Oct 2026, 7:42pm
DBS tracking
Every DBS date recorded, flagged 60 days before it expires.
DBS checks
J. Harper
Head coach
Valid
S. Doyle
Coach
Expires in 58 days
P. Nair
Welfare
Valid
Two-person approval
Any payout of £500 or more needs two approvers.
Payout · £750
Kit supplier invoice
Treasurer
First approver
Approved
Owner or Director
Second approver
Needed
Approve
Photo and video consent
Guardian consent before any child appears publicly. Under-13s are never named.
Photo & video consent
Appear in highlights
Live streams
Public profile
Guardian consent required for under-18s.
Junior messaging rules
No private adult-to-child chats, and junior messages kept for the welfare officer.
Junior messaging
The app keeps juniors safe automatically.
✓No private adult-to-child chats
✓Messages kept for the welfare officer
Who it helps
One app, every job at the club.
Welfare officer
The rules run themselves.
Secretary
Forms signed and filed without chasing.
Treasurer
No money moves without a second approver.
Parent
Knows exactly who can see and contact their child.
Questions
Who can see a child's details?
Only the roles that need to, such as the welfare officer for medical notes.
Can a parent see what they signed?
Yes, they keep their own signed copy.
Does this replace our safeguarding policy?
No. It helps you follow it.